Executive Assistant
Pay Rate: 50.00 per hour
Hybrid work schedule
Contract to start
Executive Assistants (EAs) are skilled Admin Professionals who are responsible for performing administrative duties of advanced degrees of complexity for the assigned Executive (coverage may be up to four executives). The EAs have customary responsibilities such as managing correspondence which is often of a confidential nature, preparing research, screening incomingphone calls and mail, communication on behalf of the Executive, and acting as the "gatekeeper;" as well as handling more complicated special projects such as coordination of complex meetings.In keeping with these duties, EAs are required to develop an acute understanding of the Executives’ work style and requirements, and to utilize this understanding to decide which scheduled events, meetings, and requests are most appropriate for allocation of the Executive's time. EAs are expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the Executive, to actively listen and resolve problems, and to anticipate and meet the challenges of a fast-paced environment. In summary, EAs are expected to conform to the highest standards of performance, dependability, and professionalism. The role may be requiredto be in office up to three days a week and also flexibility with executive schedules and meetings.
- Strategically manage complex calendars in a rapidly changing environment, requiring coordination with both internal and external Executives and Assistants
- Set up domestic and international travel arrangements
- Create and maintain an inventory of critical path projects and high-priority businessdevelopment activities
- Plan and execute on-site and off-site meetings, dinners, and events
- Regularly organizemeetings and calls with both internaland external business partners
- Process Executive expense reports ensuring compliance with company policies
- Provide ad-hoc assistance when in the office including receiving catering, room booking,and general office questions
- Maintain up-to-date distribution lists
- Manage multiple priorities in a constantly evolving environment
- Additional responsibilities as assigned
Desired Skills and Experience Your Competencies:
- Superior verbaland written communication skills
- Exercises discretion and sound judgment; maintains confidentiality
- Excellent organizational and time management skills
- Proficiency in Google Apps (Office Apps), Concur, and Microsoft Office Suite
- Dependable, punctual, follows instructions, respondsto management direction and solicits feedback to improve performance
- Ability to work independently and proactively; demonstrates initiative
- Ability to make professional decisions based in accumulated knowledgeof position responsibilities
- Demonstrates accuracyand thoroughness; monitorsown work to ensure quality
- Ability to multitask effectively
- Strong interpersonal skills, ability to work in a team environment when required; high degree of tact
Your Education & Experience:
- Minimum of 3 years’ experience as an ExecutiveAssistant, Assistant to a C-levelExecutive, or Office Manager.
